Set Up For Local Alumni Leadership Committees
THE PURPOSE OF ALC’S is to have volunteer alumni work together to develop local alumni activities and events in order to strengthen the valuable network among Richmond’s former students. A local ALC is also a good way to give alumni feedback to the Alumni Relations Office.
The Set Up
- A local ALC is set up and run by local alumni who volunteer to serve at least a 2 year term with other alums to organize events.
- Committees size depends on the number of alumni in the local area and usually have a minimum of three members and a maximum of 10 members. It is important that there be a large enough number of members in order to share the work and responsibility for planning and executing reunions and events.
- The members of each ALC represent different graduating classes in order to ensure that varied interests are considered when planning events. Where possible, having men and women from different professions on the committee is important.
- Committee members serve a 2 year minimum term, and are able to renew their term for up to four terms or eight years. It is hoped that there will be a mixture of new and continuously serving members in order to help with continuity and leadership development within the committee.
- The timing for setting up the leadership structure of each local ALC varies according to local conditions. As soon as possible, a committee Chair is elected by the members of the committee. Others positions are decided in a similar way. (See Guidelines for Alumni Chapters.)
- Notes or Minutes of each meeting are taken so that there is a record of decisions and actions taken. These minutes are e-mailed to the Alumni Relations Office in London for the record. In the early stages of a local Alumni Leadership Committee, it is a good idea to work closely with the Alumni Relations Office in London for support—e.g. setting dates of meetings and events, sending e-mails to all local alumni, sending news for publication, development of ideas.
- The Alumni Relations Office works closely with each ALC and is responsible to ensure that rules and regulations about data and university policies apply. (Only members of the local ALC who have signed the Data Disclaimer Form are able to receive the contact information of alumni in the local area.. UK Data Protection law forbids Alumni Relations sharing alumni information except with permission and for organizers of events.)
